DgSuite
Effortless and consistent digital communication from Institutions to the parents.
Automate Manual Processes
Universities, Colleges and School have critical but repetitive & manual processes across functions such as accounting, enrollment, admission, reporting among others. Given the workforce costs, competition for talent and increased expectations, we need to re-imagine how staff members can better allocate their time to tasks and strategic initiatives that can differentiate the institution.
Save money
Automation cuts down on the amount of labor your business needs and the number of mistakes you make - which leads to rework.
Save time
It takes far less time for automated systems to do work that are manually done. From enrollment, to collecting fees, to not checking multiple bank statements, to not waiting for proof of payment – you can eliminate all manual processes.
Create a more productive team
Tedious and repetitive tasks are the bane of everyone’s work. By automating these activities, you can free up your team from spending time on low-level functions and allow them to use their time more productively and strategically.
Happier students and parents
who can log into a self-service portal from anywhere, anytime.
Improved Quality and Reduced Errors
When we reduce the number of manual interventions in enrollment, grading, fee collection, it directly improves the rate of errors. DgSuitee focuses on reducing the number of manual steps in every process.
Easy Reporting
Completely automated reports. Reports for CHED, BOT, DepEd, etc. Want customized reporting? We can do it for you.
On-Prem, Non-online v/s Online Systems
Be Agile & Available Anywhere, Anytime
Globally, an increasing number of schools and colleges are choosing to move to cloud. Whether it is to manage offline systems, take backups or maintain servers, every college has struggled with one or more of the problems in the list below. If you find yourself nodding for one or more issues, going the SaaS way will likely be a valuable investment.
Eliminate Capital and High Expenses
and replace it with low and manageable charges. If you are not happy with the product or the service, this model allows you to move away from the system. Globally, this is the way every organisation is making purchases.
Have automatic back-up in the cloud
we save multiple copies of up to the last minute data on the cloud in multiple cities to address any unforeseen disaster. This is not a model that an individual institution should spend time, effort or money on.
Offline systems are Outdated! Excel spreadsheets, definitely!
Transition to a self-service student portal, go online and enhance the experience of the student, administrators and advisors.
Say goodbye to buying and managing servers
We are yet to hear of an ICT team that says they enjoy dropping everything and running to fix a server when the system is down. Help is now just a call away.
Security
Did you know allowing all your students, their parents and unknown people from all over the world know your bank details was a cybersecurity risk? Do you have your account details on your website or facebook?
Here is what the
Bangko Sentral Ng Pilipinas has to say
Avoid disclosing personal or account details
via phone unless you are absolutely certain that the caller has a bona fide visitors
need to know. Never respond to scam emails requesting personal details. Delete suspicious emails
Security
System security
hosted on secure cloud systems with state-of-the-art technologies
Admin Access
multiple levels of access, based on roles and need for access
Banking Security
Compliant with the National Payment System Act
Student or Parent Access
Dynamic One-time passwords
Leverage Shared Systems and Support
Technology has come a long way since the days of break/fix IT, and the reality is that most internal IT services aren’t equipped to keep up with the pace of innovation. As a result, many organizations find their IT to be reactive rather than proactive, and that their systems struggle to keep up with the demands of a growing business in a digital world.
If you’ve ever scoffed at the idea of outsourcing support to a third-party provider because you think your current IT structure is fine or because of concerns about cost, now is the time to reconsider. There are numerous benefits to managed services. Across the world, there is a shift towards using out-sourced resources.
System Set-up
On-boarding and set-up will be managed by our specialist team
Personalized Training
Multiple training sessions at a branch-level or department level
Videos and Training Materials
On-going training with manuals and documents for future reference.
On-going Banking support
Allow a dedicated team to help you with online banking.
Comprehensive transition program
Includes set-up, training, hand-holding in the first few months, on-going support and a well-desinged program for transition
24/7 Support
for Students, Parents, Admins, Registrars, Teachers and ICT Staff
Modular Approach
Choose from our various modules. We have designed them to work just the way you want. Only use what you need. Our systems give you the flexibility to take a stand-alone system or have an integrated system. Have a system already? Integrate our system with yours!
Admission Module
Create a self-service portal for potential freshmen and transferees to apply online from your website. Collect a customized list of details before enrollment. Analyse the reasons why potential students don’t enroll. Maintain a database of all applicants for future marketing initiatives.
Fee Module
Give the flexibility of mulitple payment options for fee payments. Move away from the inconvenience of asking for a ‘Proof of Payment’ or ‘Deposit Slip’. Eliminate your Finance and Accounting team from manual, repetitive tasks like checking multiple Bank Statements. Drive towards an integrated, easy to use fee collection system.
Clearance Module
Manage online the clearance for students during exit. Create approvals from different departments like the Library for unreturned books, Accounts for unpaid fees, Student Academis for violations, Attendance, etc.
Enrollment Module
Do you have a offline enrollment process? Does your team go really busy every semester during enrollment? Do the students have to call up or come to the college to choose subjects and get an assessment report? Its time to move on..... Do all of this with online, automated and integrated systems between the Registrar teams and students.
Stores and Supplies Module
Can students buy uniforms, text books, souvenirs and other things from you? Put them up your own private store. Allow students to book them and pay for them online. Track your inventory. Publish offers and promos.
Communication Module
Unexpected floods, typhoons and other unexpected events need communication to the students along with happy events like Awards, Back to school, new teachers, new ideas, etc. Want to inform all students of a class regarding a test, change in schedule, teachers not being available – use specific class notification. Facebook cant help here!! Want to tell specific students about a missed assignment or a re-test? Use direct messaging.
Attendance Module
Manage online attendance and tardy for the students and staff. Generate reports instantly. Inform parents by email / app / SMS if the students are absent (Optional).
Grading Module
Facilitate teachers and advisors to encode the grades online. Customize the grading to your policies. Allow TOR, COR and Grades to be published online. Automate report card distribution to only students with no dues.